A sales tracker built for tutors and coaches

Lessons, packages and one-off assessments

Some clients pay per lesson, some prepay a package of ten, and some pay once for an assessment. Log money when it arrives: a $400 package is one sale when it is paid, and the lessons that follow are not logged again. Put your standard lesson price on the Lesson button and it fills in when you tap it.

The question at the top says Who was the session for? You can reword it in Settings, for example "Which student?", and add your own buttons such as Group or School.

Know which students are still coming

Every client page shows their total paid, how many sales you have logged and when they last paid. The Numbers screen lists regulars who are due back, like "usually every 7 days, last here 18 days ago", so a student who has drifted away is easy to spot and message before the term ends.

Refunds and make-up sessions

If you refund a cancelled lesson or part of a package, log a refund against that student. It comes off your totals on the day you refunded, and the original sale stays in your history, so what you earned and what you gave back are both on record.

Taxes when you teach for yourself

Tutors and coaches paid directly by families or clients are generally self-employed, which means self-employment tax plus income tax, paid in quarterly estimates. Materials, software, a rented room and travel are common expenses; enter the yearly total on the Taxes tab. If a company or school pays you as an employee, that income is treated differently. It is an estimate, not tax advice.